Aspire's integration with Dropbox Sign (formerly HelloSign) simplifies contracts by allowing you to securely send, sign, and request signatures — whether for individuals or multiple members at once.
This integration ensures a seamless and secure signing experience, complete with time-stamped audit trails for added transparency and compliance, as well as automated reminders, so you can spend less time chasing signatures and more time on your to-do list.
How to Send Individual Contracts
Follow the steps below to send a contract to an individual member.
Search for the member that you wish to send a contract to by going to the Members tab and searching for their name, or by using CMD+K on your keyboard.
Click on the member's name to open their member profile.
Click on Member Actions in the upper-right corner, then select Contracts.
Click Send New Contract.
Upload the document as a PDF file or select from a template. To set up a contract template, please email our Support Team at [email protected].
Customize the contract title and enter a personalized message.
Choose who needs to sign. Enter the signers' First Name, Last Name, and Email, then specify their role (Brand or Member). To remove a signer, simply click Remove Signer.
It's optional to add yourself or a team member as the "Brand" signer if you only need the member to sign the contract.
Click Send Contract.
Assign the contract to a Group and/or Project, then click Save Assignments. Or, skip this step by clicking Skip.
How to Send One Contract to Multiple Members
To send a contract to multiple members at once, go to the Members tab, select the members, click the ellipsis (…), and choose Send Contract. Then, upload a document or select a template and assign signers.
Sending Contracts within a Project
To send contracts as part of your project workflow, simply add the "Contract" stage to your project.
Go to your project and click on the Contract stage. Then, click into the sub-stage Send Contract, select the member(s), and click Send Contracts.
How To Cancel Contracts
You can cancel pending contracts that you have sent to creators by going to the creator's member profile, clicking Member Actions, then selecting Contracts.
This will show all of the contracts you have sent to the creator. Click Cancel below the contract that you wish to cancel.
Note: The Edit button allows you to add or change the group and/or project assignments for that specific contract. It does not allow you to "edit" the contract itself.
If you need to edit a contract, you must cancel it and send a new contract by uploading the revised version.
To update a contract template, please email our Support Team at [email protected].
Frequently Asked Questions
Can we upload a signed contract for our records?
Yes! If a contract has already been signed and you want to upload it to Aspire for your records, follow the steps outlined here, but remove all signers. This will reveal a checkbox labeled "This contract has already been signed by all parties." Check the box and click Send Contract. The member will not be notified.
Can we send multiple contracts within the same email?
No, you can only send one contract at a time.
Can we edit a contract once it's been sent?
Not at this time. If you need to edit a contract, you must cancel it and send a new contract by uploading the revised version.
What does the email to members look like? Can we customize the message?
The member will receive an email from [email protected] with the subject line "[Brand Name] Contract - Signature requested by Aspire". See the example below.
If you upload a PDF document, the email message can be customized before sending the contract. However, if you are using a template, the message cannot be customized at this time.
